Execution, Planning and Resource Management
When it comes to project management, we often prioritize creating and managing schedules, managing budgets, creating status reports, and managing risk; over the actual work that needs to get done. It is important to remember that project management processes are secondary to the execution of the work. Often Project Managers (PMs) or the project team spends too much on building the perfect GANTT chart, creating detailed status reports, and implementing process improvements – while not spending enough time planning and executing the actual work, including ensuring the right resources are being added at the right time. It is crucial to strike a balance between planning and execution. While planning is essential for setting the right direction and ensuring everyone is on the same page, it should not overshadow the actual work that needs to be done.
An essential aspect of both planning and execution is ensuring that you have the right qualified individuals on the project team, as well as the necessary materials, tools, and equipment to successfully complete it. This encompasses proper resource management, including the selection of team members and ensuring that resources are available and allocated to the project when needed. Selecting the right team members are crucial for the success of any project. It is important to consider their skills, expertise, and experience to ensure they are well-suited for their respective roles. Ongoing training and development opportunities can also enhance the teams’ capabilities and contribute to the overall success of the project.
In any project, it is crucial that at least one third of all resources demonstrate leadership, competence, commitment, and possess the expertise required to successfully complete the job. These individuals form the core team responsible for driving the project forward and attaining the desired outcome. The remaining two thirds of the team may consist of individuals who can step in to perform specific tasks or may be other team members in training. While the latter may not possess the same level of expertise as the core team, they contribute to the project's success.
While the PM's primary focus is on overseeing the project's execution, they have secondary responsibilities, that include administrative tasks, communication with stakeholders, and ensuring compliance with organizational policies and procedures. Once the core work is well underway and on track, the PM can then shift attention to other project tasks and responsibilities. By placing a strong emphasis on the actual work and its successful execution, project managers can then and only then mitigate the risks of schedule delays, cost overruns, and poor performance.
Project management is primarily about driving the project forward, making informed decisions, delivering results, and maximizing shareholder value and benefits.
If you would like to know about how KDSI can assist your organization in effectively planning, resourcing and executiing projects, please contact us at (403) 690-1184 or email kelly.dean@kdsi.ca
